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Invoicing and receipt software for non-profits
Issue receipts, invoice for services and grants, and keep spending recorded against the programme it belongs to. Free forever, which matters when every rupee is accounted for to someone.
How it works
Record and receipt in three simple steps
Nothing to buy and no per-user cost, whatever the size of your team.
Step 01
Set up the contact
Store the donor, funder or client once, with their details and GSTIN where they have one, so every document is consistent.
Step 02
Record what came in
Record the amount received, the date and how it arrived, so what came in matches what your bank shows.
Step 03
Issue the receipt
Issue a dated receipt they can keep, and your record of it stays on the contact permanently.
Built for the work
Built for how non-profits handle money
Receipts issued without fuss
Proof, promptlyGenerate a numbered, dated receipt and send it by email in one tap, so supporters get confirmation without having to ask.
Sequential and searchableReceipts run in their own numbered series and stay attached to the contact, which is what makes an audit straightforward.
Spending tied to a programme
Tag costs to a programmeRecord spending against the activity it belongs to, so reporting on how a grant was used is a lookup rather than a reconstruction.
Receipts kept with the spendPhotograph the bill and it stays with the expense, which is exactly what a funder will ask to see.
Invoices for services and grants
Bill for services properlyWhere your organisation invoices for training, consultancy or events, raise a GST-compliant invoice the same way any business would.
Grant instalments trackedInvoice a funder in tranches and see what has been received and what is still due against the commitment.
A team that costs nothing to add
No per-seat costAdd coordinators, your treasurer and your accountant without a licence fee, which is not true of most software in this space.
Control who sees whatGive volunteers the access their role needs and no more, with settings and numbering kept under trustee control.
All in one place
One platform that goes beyond invoicing
Invoicing is the start. Pinvoice covers the rest of the admin.
Quotes & estimates
Send quotes and convert approved ones into invoices in one click.
Credit notes
Issue GST-safe credit notes for refunds and adjustments.
Expense tracking
Record business expenses and rebill them to clients.
Items & pricing
Save products with rates, HSN/SAC codes and GST slabs.
Contacts
Keep customer GSTINs, history and balances in one place.
Users & roles
Invite your team and accountant with the right permissions.
Payments
Record UPI, bank transfer, cheque or cash against an invoice and watch the outstanding balance update straight away.
For every kind of business
Invoicing for other kinds of business
However you earn, there is a version of this that fits.
Spend the budget on the work, not the software
Pinvoice keeps your records clean for the people who ask. Free, forever.
Free foreverNo credit cardCancel anytime
FAQ
Non-profit questions, answered
Can we issue donation receipts with this?
You can record money received and issue a numbered, dated receipt for it. Whether that receipt satisfies a specific tax-exemption requirement, such as an 80G certificate, depends on your registration and the format prescribed for it. Check the wording with your auditor before relying on it.
Can we track spending by programme or grant?
Yes. Tag each expense to the relevant contact or activity and attach the receipt. When a funder asks how their money was used, the answer is a filtered list with proof rather than a rebuilt spreadsheet.
Do we need GST registration to use it?
No. You can record receipts and issue plain documents without any tax applied. If your organisation is registered and invoices for services, add your GSTIN and tax is handled as it would be for any business.
How many people can we add?
As many as you need. There is no per-user charge, so your treasurer, coordinators and accountant can each have their own login with permissions suited to their role.
Is this accounting software?
No. Pinvoice records what you invoice, receipt and spend. It does not produce statutory accounts or handle fund accounting, so your auditor’s system stays where it is. This sits in front of that, keeping the source records clean.
Is it genuinely free?
Yes. No cost, no per-user fee and no credit card. There is no non-profit application to fill in because there is nothing to discount.